Clubhouse
The Clubhouse is located at 125 Pasbehegh, adjacent to the playground, pavilion, and pool.
 

   

The clubhouse is beautiful, both inside and out--come see for yourself.  The clubhouse includes a large great room with high ceilings for up to 150 people, bathrooms, kitchenette and outdoor patio with seating and plenty of parking. It is a great venue for parties, receptions, business meetings, and much more.  The kitchen is equipped with a stove, oven, refrigerator, microwave, and flatware. Please contact Marion Wolfe at either 565-1860 or  firstcolonyclubhouse@gmail.com to have a tour and to book your event.  Call early to reserve the date and time you want!  Rules for the rental, reservation, and use of the Clubhouse are posted below.

Clubhouse LayoutClubhouse Fees












To find if the date you want to reserve the clubhouse is available, click hereYesYou can still buy a brick for the clubhouse patio with your family name, a sentiment, or memorial.  Contact Marion Wolfe
 

Clubhouse Rules and Procedures

The Greater First Colony Area Civic Associations Clubhouse is owned and maintained by the members of the Association and is primarily for the use of the Association and its members

I.                    Clubhouse Administration and Management

1.      The responsibility and authority for the administration of the clubhouse is vested in the GFCACA Board of Directors.  The Board will determine the rate structure for use of the clubhouse. 

 

2.      The Board shall appoint a Chairman of the Clubhouse Committee to manage clubhouse operations.

 

3.      With the concurrence of the Board, the Clubhouse Committee will establish policies, rules, and procedures governing the use of the clubhouse.

 

4.      The Clubhouse Committee shall be responsible for making recommendations to the Board concerning the maintenance and repair of the building, its furnishings, and equipment.

5.      The Clubhouse Committee shall be responsible for the day-to-day operation of the clubhouse to include:

          a.     Receiving and approving or disapproving requests for use of the clubhouse.

           b.     Scheduling the use of the clubhouse 
           c.          Collecting deposits and fees from users and delivering all monies to the Association's Business Manager.

          d.     Inspecting the clubhouse after an event to verify that the clubhouse has been returned in a clean and undamaged condition.
          e.     Informing the Business Manager to return the deposit after verifying that the clubhouse has been satisfactorily cleaned and is undamaged.


II.                 Authorized Users

1.     The clubhouse is for the use and benefit of the GFCACA membership.

2.     The GFCACA Board of Directors, committees, clubs and Association sponsored events shall have 
priority in the use of the clubhouse.

 

3.     Association members in good standing may reserve the clubhouse for private functions on a first-come, first-served basis.  Greater First Colony residents who are NOT members of the Association  may NOT rent the clubhouse.

 

4.     Nonresidents and civic groups may reserve the clubhouse on a space available basis through the Clubhouse Committee.

5.     Applications for regularly scheduled meetings, classes, or activities may be made to the Clubhouse committee.
 
6.     The clubhouse may NOT be used for commercial or profit-making purposes with out prior permission from the Clubhouse Committee.

 

7.     The clubhouse may NOT be used for any purpose or activity not in the best interest of the GFCACA.


III.               Deposits, Fees and Refunds


All users except the GFCAC Association members are required to make deposits and pay fees as follows: 

 

1.      A refundable security deposit of $100 (check made out to GFCACA) will be made when reserving the clubhouse.  This will be refunded by mail after the event when the keys are returned and an inspection of the facility verifies the clubhouse has been returned in a clean and undamaged condition.  If the cost of repairs or clean up exceeds the deposit, the user will be charged for the full cost.
           

2.      A flat rate rental fee will be charged based on the number of guests, the length of the event, and membership in the GFCACA. (See table below)

 

3.      Groups with regularly scheduled meetings, classes, or activities may apply for special fee considerations through the GFCACA Board of Directors.

 

4.      Not for profit service related groups may apply for special fee consideration through the GFCACA Board of Directors.

 

5.      A full refund for canceled events will be made under the following circumstances:

          a.      The renter provides notice of cancellation to the clubhouse manager at least 15 days prior to the event.

          b.   The clubhouse becomes unusable due to unforeseen circumstances beyond the control the Association,  e.g. loss of heat, water, or electricity, wind or water damage, break-in, etc.



Clubhouse Fee Structure

 

For private events of current members in good standing:

Number of attendees

 1-50

 51-100

100-150
(maximum) 

Up to 3 hours

 $45

 $55

 $100

Up to 5 hours

 $65

 $85

 $140

Up to 8 hours

 $95

$130 

 $200

 

For events sponsored by non-residents:

Number of attendees

 1-50

 51-100

 100-150
(maximum)

Up to 3 hours

$65

$75 

$150 

Up to 5 hours

$95

$115

$200

Up to 8 hours

$140

$175

$275 

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